Job Title:                                  Executive Assistant

Location:                                  Washington, DC

Main Purpose of the job:         Provide the CEO and VP of Operations with administrative support and office management

Reporting to:                            WEConnect International CEO and the VP of Operations

 

Organization Information: WEConnect International, a corporate-led global non-profit, helps women-owned businesses access and succeed in global value chains. WEConnect International has since 2009 provided business education, certification, and business connections to companies based outside the United States that are at least 51 percent owned, managed and controlled by one or more women. WEConnect International corporate members represent over $1 trillion in annual purchasing power and are true pioneers in inclusive sourcing and global supplier development. www.WEConnectInternational.org

Job Overview: WEConnect International has been growing steadily and is now seeking to dramatically accelerate growth. Therefore, the position requires that the candidate is a mission-focused problem solver to support our executive team. The Executive Assistant will manage business and office related tasks for the executive team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. The Executive Assistant must be extremely fast at solving problems and have experience as an executive or administration assistant to include using the full Microsoft Office Suite, including calendar functions. The candidate will lead by example in promoting the organization’s core values.

Core Values and Culture: As we continue to grow our impact, WEConnect International will attract and hold accountable members, partners, staff and stakeholders based on these core values, which help to define our culture, brand and operational strategies.

  • Embrace Diversity and Inclusion to Unleash Potential
  • Demonstrate Passion for Women's Economic Empowerment
  • Make a Positive Difference in the World
  • Deliver Stakeholder Value
  • Exemplify Integrity in Everything We Do
  • Pursue Teamwork with a Shared Vision and Purpose
  • Embrace Openness, Trust and Candid Communication

Job Responsibilities: To help ensure the efficient and effective management, growth, and impact of WEConnect International in accordance with its mission and regulation, the position is required to:

  • Complete a broad variety of administrative tasks for the executive team to include managing an extremely active calendar of appointments
  • Completing expense reports
  • Composing and preparing correspondence that are sometimes confidential
  • Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Plan, coordinate and ensure the CEO's schedule is followed and taken into account
  • Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
  • May be requested to communicate directly, and on behalf of the CEO, with Board members, donors, foundation staff, and others, on matters related to CEO's programmatic initiatives
  • Provide a bridge for smooth communication between the CEO's office and internal teams; demonstrating leadership to maintain credibility, trust and support with senior management and staff
  • Welcome visitors, route phone calls and mail, review and draft executive correspondence
  • Maintain general office organization and cleanliness – supply orders, conference room, files, calendars, office electronics and equipment, kitchen, etc.
  • Take and transcribe meeting notes or minutes for weekly team meetings, Board meetings and member meetings
  • Filing and retrieving corporate records, documents, and reports
  • Prepare documents for review and presentation to Board
  • Using various software, including word processing, spreadsheets, databases, and presentation software
  • Reading and analyzing incoming communications and distributing them as needed
  • Provide general administrative support
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact
  • Undertake any other duties which may from time to time be required; this job description is not intended to be either prescriptive or exhaustive but is issued as a general guideline to the main areas of responsibilities

Executive Assistant Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience
  • In-depth understanding of entire MS Office suite
  • Ability to organize a daily workload by priorities
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills
  • Must be comfortable working with a very diverse range of individuals
  • Professional level of English verbal and written communications skills
  • Language skills beyond English is a plus

Compensation: This is a professional position with a competitive salary. We offer a generous benefits package that includes fully paid health insurance for employees including dental and vision, and generous paid time off.

How to Apply: Qualified candidates must submit a resume, three references, a cover letter and salary requirements to This email address is being protected from spambots. You need JavaScript enabled to view it.. Please note that documents need to be received in PDF form.

Application Subject Line: ExecutiveAssistant_YOURNAME

 

No phone calls, please. We regret that we are unable to respond to individual inquiries about the position. WEConnect International is an Equal Opportunity Employer.